Because we do intend to follow up, we set Fag to This Week. Optionlly, you can add Cc and/or Bcc recipients, flag the message, and set priority.
To configure your response, click the Show Options link under the To… field, and then enter your reply in the Text box. In this example, our goal is to reply to a message with template, so we choose Reply All. Some actions will give you additional options to select later. Click the Choose an Action drop-down box, scroll through the list, and pick the relevant one. Next, choose the action you want to perform. For this, type some descriptive text in the Name field, for example Reply & follow up. In the Edit Quick Step dialog box, the very first thing you do is name your step. In the Quick Steps box, click Create New. To set up a quick step from scratch, this is what you need to do: If none of the inbuilt steps automates a set of actions you need, you can easily create your own one. To have a quick step executed without taking your hands off the keyboard, you can assign a certain key combination to it - see the Shortcut key box near the bottom of the window. To incorporate more actions in the same step, click the Add Action button. Now, you can set priority, flag the message, or specify email addresses for Cc and Bcc copies. To get additional options, click the Options button at the bottom left corner, and then click Show Options underneath the To… box: What you need to do is just type the manager's email address in the To… box and click Save. You click on the To Manager step, and the First Time Setup window appears. Let's say you want to forward a given message to your manager. To get a better idea of how it works, let's look at a practical example. But don't feel discouraged - the configuration is no more difficult than selecting a target folder or supplying an email address. When attempting to use an inbuilt quick step for the first time, you will be prompted to configure it. These predefined steps are almost ready for you to use, "almost" is the key word here. Reply & Delete - opens up a reply to the selected message, and then moves the original message to the Deleted Items folder. Done - marks the message as read and complete, and then moves to a specified folder. If not, you will have to fill them in yourself. Depending on how your Exchange Server administrator configured your mailbox, the addresses of your team members may be detected and filled in by Outlook. Team Email - forwards the selected message to your colleagues. If your organization uses Microsoft 365 or Exchange Server, the manager's name may be located in the Global Address List and inserted in the To box automatically otherwise you can specify it manually. To Manager - forwards the selected message to your manager. Move to - moves the selected email to a specified folder and marks it as read. You can find them on the Home tab, in the Quick Steps group: In Outlook Online, this feature is not supported. Quick Steps are available in all modern desktop versions including Outlook 365, Outlook 2019, Outlook 2016 and Outlook 2013. Duplicate and edit any of the existing steps.įurther on, we will discuss each option in detail, so you can jump into using this awesome feature right away. To set up Quick Steps in your Outlook, you can choose one of the following approaches: For example, you can have a message moved to a specific folder, marked as unread, forwarded to your team-mates, and Bcc'ed to your manager, all with one shortcut!Īnother great feature of Quick Steps is that they are fully customizable, so you can automate almost any routine operations with a custom command. What is especially useful is the ability to include multiple actions in a single step. Or you can automatically send a reply and delete the original message, so your inbox won't get cluttered with irrelevant emails. Quick Steps in Outlook are kind of shortcuts that let you perform a certain sequence of actions with one click.įor instance, if you frequently move or copy incoming messages to some folder for later review, a quick step can expedite the task. 
MICROSOFT OUTLOOK QUICK STEPS SAVED AT HOW TO
How to make a copy of existing Quick Step. 
What would you say if instead of tedious multi-step processes you could accomplish your email routines with a button click? It is what Outlook Quick Steps are all about. When doing the same things day in and day out, most irritating is the necessary do it from scratch every time.
The article explains what Quick Steps are in Outlook 365, Outlook 2021, Outlook 2016 and Outlook 2013, and how to integrate them in your email workflow to automate repeated actions and eliminate unnecessary clicks.
0 kommentar(er)
